Trinity Valley Youth Soccer Association (TVYSA), as a menber association of South Texas Youth Soccer Association (STYSA), has adopted the US Youth Soccer KidSafe program as the foundation for STYSA’s Risk Management Program. It is our intent to make every reasonable effort to deny from participation any person who has been convicted of a crime of violence or a crime against another’s person that would bring unnecessary risk to the health or safety of program participants. In accordance with STYSA Rule 3.12.1, each coach, assistant coach, manager, trainer, volunteer administrator, board member, and staff/employee over the age of 17, must have a background check performed prior to each new seasonal year.

 

In order to make this process as simple as possible for the volunteers and staff members STYSA has incorporated the background check application and processing with the adult registration process in the Affinity Registration program.  This process allows each volunteer or staff person to submit their background check data on-line at the same time that they register to coach, referee, or otherwise participate.  Only one background check is required per person regardless of the number of clubs or associations the person is affiliated with.  Contact you local club or Member Association for more information regarding the registration process.

 

The data encryption used to ensure safety of the submitted data is the same encryption criteria used by banks to protect personal and financial data of their account holders and with ATM and electronic banking transactions.

 

The actual processing of the background check is performed by Backgroundchecks.com using their US One search database. Background check results fall into one of two categories:

 

Positive – means no “hits” were found and the volunteer or staff member is eligible to be aassigned to a team as a coach or administrartor or to participate as a referee, board member or in another  volunteer capacity.  

 

Negative – means that some “hits” were found and a reviewed by the KidSafe Committee is required before the before the volunteer or staff member is deemed eligible to participate.  Should the KidSafe Committee determine that the item discovered in the background check is serious enough to declare the volunteer or staff member ineligible to participate; a decline letter will be sent to the volunteer or staff member notifying them of such and informing them that they have a right to file an appeal for reinstatement.

 

In order to eliminate delays in receiving your Adult Participation Pass (a.k.a Kidsafe Card), these Passes are printed locally by your club or Member Associaiton Registrar.  

 

In the event that a volunteer or staff member is declared ineligible to participate, they will be notified of such determination by the State Office as will the Risk Management Officer of their Member Association. The individual will have the opportunity to file an appeal through the STYSA Appeals Committee to have their case reviewed. Procedures for filing an appeal will be included in the notification letter sent by the State Office. If a volunteer is subsequently cleared to participate by the Appeals Committee, their status will be adjusted in the Affinity database and their local registrar will be able to assign them to a team and print their Adult Participation Pass.  Individuals who are cleared through this process will not be prevented from participating in future years nor will they have to repeat the appeals process again for the same item.

 

Each member association will be billed $5 for each background check application submitted by their adult participants. Invoices for each member association will include a list of their volunteer or staff member names, date of birth, ID Number, Club name (if applicable), address, phone number and e-mail address (if available. ) 

 

Individuals must have the Adult Participation Pass visible at all times, whether at practice or games. It is the responsibility of the Member Associations and their Clubs to confirm that all adult volunteers working with players at practice or on the sideline of games have had a background check, are eligible to participate, and posess an Adult Participation Pass.  All adult volunteers will be required to show their Adult Participation Pass in order to secure a Bench Pass for use at state-sponsored post season events.